Capitalised terms used in these Terms have the following meanings:
1.1
“Automation”: any workflow, script, systems integration, model or artificial intelligence solution that Ichnos designs, configures or implements for the Client.
1.2
“Diagnosis”: the initial, separately charged phase in which Ichnos maps and assesses the Client’s processes, data, systems and internal controls. It results in a findings report and an automation roadmap.
1.3
“Implementation”: the design, development, testing and deployment into production of Automations, as described in the Engagement Agreement.
1.4
“Operations Subscription”: the recurring service of monitoring, maintaining, supporting and improving Automations that are in production.
1.5
“Services”: the Diagnosis, the Implementation, the Operations Subscription and any advisory, training or other service described in an Engagement Agreement.
1.6
“Engagement Agreement”: a commercial proposal by Ichnos that the Client has accepted in writing, or a contract or order that refers to these Terms. It sets out the scope, Deliverables, fees and timeline.
1.7
“Client”: the legal entity or individual acting in the course of its business that has entered into an Engagement Agreement with Ichnos.
1.8
“Client Data”: all data, documents, files and records that the Client makes available to Ichnos or that the Automations process, including the outputs they produce.
1.9
“Deliverables”: the work products prepared specifically for the Client and delivered to it, such as reports, configured workflows, parameter settings and documentation.
1.10
“Pre-existing Know-how”: the methodologies, assessment frameworks, templates, workflow libraries, code, prompts for artificial intelligence models, tools and know-how that Ichnos held before the contract or develops independently of it, together with their improvements of general application.
1.11
“Third-Party Tools”: software, automation platforms, artificial intelligence models, cloud services, ERP systems, APIs and any other product or service not owned by Ichnos.
1.12
“Client Infrastructure”: the servers, cloud accounts, subscriptions, access credentials, encryption keys and backups owned or controlled by the Client.
1.13
“Responsibility Matrix”: the annex to the Engagement Agreement that allocates, for each component of the solution, responsibility for operation, hosting and access between Ichnos and the Client.
1.14
“GDPR”: Regulation (EU) 2016/679 (General Data Protection Regulation), read together with Greek Law 4624/2019.
1.15
“AI Act”: Regulation (EU) 2024/1689 on artificial intelligence.
1.16
“Business Day”: any day other than a Saturday, Sunday or public holiday in Greece.